Career Opportunities with Comprehensive Community Health Centers

Careers At Comprehensive Community Health Centers
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Administrative Assistant

Department: Glendale Medical
Location: Glendale, CA

JOB SUMMARY

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, heavy calendar management, overseeing all assigned projects and performing minor clerical functions such as arranging conference calls, and scheduling meetings.  Capacity to multi-task in a fast-paced environment with priorities frequently changing. Flexibility and reliability are key, along with excellent written and verbal communication skills. The Administrative Assistant acts as an important liaison between upper management and clinics.

  • Oversees all projects and special assignments as identified by the Senior Executive Committee.
  • Coordinates off-site meetings.
  • Maintains multiple conference room calendars.
  • Revises protocols, policies and procedures and forms as needed.
  • Assists with Provider Orientation.
  • Coordinates the development of medical education programs, including speaker programs, symposia and community meetings for related healthcare professionals.
  • Orders supplies, process purchase orders.
  • Prepares monthly reporting and productivity reports.
  • Maintains CME library and manages the entire CME process.
 

EDUCATION AND EXPERIENCE

  • Minimum 4 years of administrative experience.
 

KNOWLEDGE, SKILLS, AND ABILITIES

  • Ability to find solutions when barriers are identified.
  • Strong documentation skills.
  • Ability to independently seek out resources and work collaboratively.
  • Experience and work ethics that supports working within a high functioning, team-oriented environment.
  • Demonstrates a willingness and ability to work under supervision.
  • Ability to use computer and learn new software programs.
  • Excellent interpersonal skills reflecting clarity and diplomacy and the ability to communicate accurately and effectively with all levels of staff and management.
  • Demonstrates ability to work in a regulatory climate that includes oversight of state and federal entities, payer contracts etc.
  • Possesses ability to communicate effectively, both verbally and in writing.
  • Possesses genuine respect for others and acceptance of their individual social and cultural traits.
  • Proficient knowledge of Microsoft Office.
  • Demonstrate flexibility, enthusiasm, and willingness to cooperate while working with others in multi-disciplinary teams.
  • This position requires the successful candidate to have a valid driver's licence. The successful candidate would have to provide proof that s/he has a valid driver's licence upon being hired

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